137.3 Transitional Cash Assistance

TCA is a Department of Public Welfare (DPW) initiative that provides a transitional or supplemental cash benefit to families who are:

• No longer eligible for Temporary Assistance for Needy Families (TANF) due to excess income;

• Have earned income in the budget;

• Are meeting the federal Work Participation Rate (WPR) for their circumstances; AND

• Have a TANF child in the budget.

The TCA benefit is a temporary benefit designed as an incentive for TANF recipients to move from public assistance to employment while also allowing Pennsylvania to increase the number of families meeting the WPR. Families eligible to receive TCA will receive $100/month ($50 on each payment date) for up to three months (six payment dates).

Families that would have been eligible for Extended Medical Coverage (EMC) at the time of their TANF closing and meet all non-financial requirements for TCA,  will be authorized Program Status Code (PSC) 71. The three months of TCA will count toward the 12 month EMC time limit, meaning that at TCA closure the family would have nine months of EMC remaining. Families not eligible for EMC at the time of TANF closing will be authorized with PSC 72 and have their medical benefits continued with no changes during the TCA period.

The TCA benefit does not count towards the benefit calculation for Extended Food Stamps (EFS), nor will it have any effect on EFS. If the family is not eligible for EFS at the TANF closing, the TCA benefit is to be counted as unearned income when calculating Food Stamp (FS) benefits.

The TANF time clock will not be counting days during any TCA eligible time period. TCA days will be tracked on the Act 35 clock.

The program has been designed so that as TANF is closed the system will evaluate to insure non-financial requirements for TANF are still being met, the family is meeting the WPR requirements for their circumstances and wether the family is eligible for EMC or not. TCA will open with the correct PSC with notices issued and a future close date. Any support being collected will be automatically reassigned to the family. During the TCA period the family will be treated as TANF recipients for child care eligibility purposes. When TCA expires the family will be treated as former TANF recipients for child care.

137.31 Eligibility

Caseworkers will not be able to open TCA. When a TANF case is closing the system will evaluate the case record and TCA will either be opened or not. To be eligible for TCA at TANF closure the following conditions must be met:

• Family is still meeting all non-financial requirements for TANF e.g. resources, TANF child, deprivation;

• Income exceeds the TANF limit;

• There is earned income in the budget; and

• The family is meeting the WPR for their circumstances.

TANF budgets that will be evaluated by eCIS for TCA will be coded C/U 00, 06, 07, 08, 09, 53, 57, 58 or 59. eCIS will also be looking for the following income codes:  1-13, 15-26, 29, 31-34.  If these conditions are not met, TCA will not be opened.

If the family is not eligible for TCA, the system will continue thru the cascade to determine what benefits the family may be eligible for.

TANF budgets containing an individual that is coded DS/DF/NS/NA are not eligible for TCA.

TANF households that include an individual who is receiving SSI and is active in category A/J/M are not eligible for TCA.

When the Client Information System (CIS) has opened a TCA budget the proper notices will automatically be issued. For notice text,  see 137.36 or the TENG table in CIS.

If the family is eligible for EMC, notice 685 Option A will be issued and a C/U71 budget will be opened with a future close date. Notice 685 Option B will be issued to families that are not eligible for EMC but do qualify for TCA. A C/U72 budget will be opened. Neither family will see a change in their Medical Assistance (MA) for 3 months if there is no change to their family circumstances. During TCA families are not required to report changes. When the TCA budget closes, the family that had EMC opened (C/U71) will have 12 months of EMC minus the TCA time remaining. Typically this would be 9 months.

When a C/U 72 budget closes the family will be re-evaluated and if eligibility conditions are met, have MA opened in the proper category.  All notices will be system generated.

When a TCA budget is opened, eCIS will close all absent relative screens and assign all child support being collected back to the family. The program status code (PSC) will not matter, so this applies to both C/U71 and C/U72.

TCA will have no effect on Extended Food Stamps (EFS).  In cases with no EFS, TCA payments will be counted as unearned income when determining  SNAP (FS) eligibility and payment amounts.

EPP 16590-135 Transportation Allowance for TCA Cases (Linked April 3, 2013)

137.32  Processing Modes

INDIVIDUAL ADD-

Only children coded as an Eligible Child (EC), or eligible minor parents ( EP) will be able to be added to a TCA budget. Changing of program status codes and/or eligibility status codes will not be allowed for the existing budget members. Additionally, the PSC of the child being added must match the PSC code of the other TCA budget members. The primary reason to add someone would be for medical coverage.

EXAMPLE:  16 year old child is released by Children and Youth back into the custody of his mother. The mother is active in a TCA budget. The child would be added as an EC and have the same medical coverage as the rest of the budget members. The amount of the TCA benefit ($50/pay) and closing date for TCA will not change.

Individuals of any age may be added to an existing TCA budget, if their eligibility status is NX.

Individuals over the age of 19 with an Eligibility Status of anything other than NX cannot be added to the case.

NOTE:  If it is required that an adult be added to the case, the worker should go through Individual add mode in Case Processing (CP). The Standard Filing Unit (SFU) logic will evaluate the TCA Budget , produce a Fail result and evaluate all Budget group members for MA.

INDIVIDUAL DELETE-

Deletion of any “E” adult member of the TCA budget, or the deletion of the only TANF eligible child will result in closure of the TCA budget. A notice will be sent indicating the closure of the TCA budget due to deletion of a budget member.  TCA will not be closed if an individual with an “N” eligibility status is deleted.

ELIGIBILITY STATUS CHANGE-

Eligibility status changes are allowed for TCA budgets. Non-financial eligibility for TCA will be re-assessed during eligibility status change mode; however, WPR will not be re-evaluated during normal maintenance. To remain open for TCA the budget must:

• Contain an eligible TANF child;

• Deprivation must exist for the TANF child;

• Budget must still have a Specified Relative as an eligible member; and

• There can be no sanctioned or disqualified individuals.

137.33 Intercounty Transfers

Due to the limited time frame for this supplemental benefit, if the family reports a new address during the TCA period and it is in another county there will be no inter-county transfer of the TCA case. The TCA budget could remain open in the old county until it reaches the time limit. If there is a requirement for a new medical provider in the new county then the TCA budget should be closed and the case re-evaluated for TANF benefits. A gaining county will not be able to open a TCA case. Existing procedures would be followed for budgets in EMC. Losing county would close MA, the gaining county would reopen MA and adjust the renewal date accordingly.

137.34 Cross-System Impacts

CWDS-

• There are no changes to the Enrollment Activity Screen for Cash Budget closures determined eligible for TCA. Screens will remain open to allow the client to continue with RESET.

• “K” (for CWDS Projects) or “6” (for CAO directed projects) closings will be posted when TCA closes and existing closure rules will be followed.

Data Warehouse- This new initiative and corresponding program status codes will be included in the CIS Data Warehouse and be available for reporting purposes.

Managed Care- These budgets will remain enrolled in Managed Care during the TCA period and if applicable during the remaining EMC period.

PACSES-

• When the TANF Cash budget closes absent relative screens in IVB will all be end dated following existing cash closure rules. All support amounts will be assigned back to the client when TCA is opened.

• Absent relative screens will not be scheduled for TCA budgets.

PELICAN-

• C/U 71/72 budgets will follow existing Child Care rules in CIS/eCIS. No child care notice at TCA opening.

• When a C/U 71/72 budget closes  the system will follow logic for former TANF and Child Care notices will be issued.

PROMISe- TCA recipients will fall under current health care benefit packages.

137.35 Closing TCA

TCA is a supplemental benefit funded by state MOE funds and is limited to 6 consecutive pay periods. There is no limit to the number of times a family may be eligible for TCA. TCA time will not be counted in any calculations for EMC eligibility.

EXAMPLE:  Family of mother and one child is receiving TANF. She finds a full time job at 40 hours/week at $10/hour. This makes her income ineligible for TANF. During the TANF closure the system determines the family is eligible for TCA and opens a C/U71 (EMC eligible budget) with a future close date. After 2 months the mother loses her job and contacts her caseworker requesting TANF be reopened. If eligibilty factors are met, TANF would be reopened. At next TANF closure the system will again evaluate for TCA.

Due to the limited nature of the program, relative amount of money involved, and to reduce the burden on caseworkers, families are not being required to report changes during the TCA period. There will be no overpayments associated with the TCA program. As with all programs, once a change is reported the caseworker must take the appropriate action.

137.36 Notices

The following notices will be used to open or close TCA budgets:

Eligible Notices:

685 Option A, C/U 71 – TCA Eligible with EMC

SYSTEM GENERATED

685 Option B, C/U 72 – TCA Eligible, not eligible for EMC

SYSTEM GENERATED

685 Option C, CHAN – Addition of Child

685 Option D, DISC – CAO Closure of TCA prior to end of TCA period

Generic notice for CAO usage

Reissued July 19, 2013; replacing February 5, 2013; reviewed October 7, 2013