The Client Information System (CIS) will create a case alert (#80) for TANF or TANF-U cases that are closed for the following reasons when a PC or PU budget is not opened the day after the cash closing:
001 – Full-time employment.
002 – Part-time employment.
004 – Self-employment.
063 – Voluntary withdrawal.
NOTE: The CAO should review TANF or TANF-related NMP-F cases that are closed with reason code 063 to decide whether the case should have been closed because of earned income.
If the budget group is eligible for EMC, the CAO will take the following actions:
Send the budget group an advance notice telling the reasons for the TANF or TANF-related NMP-F closing and let them know that they may be eligible for EMC.
Approve EMC in the PC or PU category and send an eligibility notice for EMC. The notice must tell the client to contact the CAO about any changes.
NOTE: When a TANF or NMP-F case closes because of income, and if other eligibility rules are met, the CAO must also send a notice telling the client they will no longer receive that benefit.
Assign program status code 71.
Enter a begin date for the day following the end date of TANF or TANF-related NMP-F.
Enroll the budget group in semiannual reporting (SAR).
NOTE: EMC is enrolled in SAR separately from other programs.
The ALPHA SAR code for EMC is “A,” for “an MA budget is in the SAR system.”
The “A” only means that the budget is an MA budget. An EMC budget does not have to be tracked, and a late incomplete notice (L/IN) is not issued.
The caseworker will do the following:
Tell the budget group when the SAR form is due and that the SAR form or another form of proof must be turned in by a specific date in the seventh month of the twelve-month eligibility period.
Track the SAR form. (The system will issue an L/IN and a system alert if the SAR form isn’t tracked.)
Close the EMC budget with proper notice after the extended due date.
NOTE: The EMC reviews are in months four, seven and twelve. Eligibility in other categories must be considered after the twelve-month review.
CIS will set a renewal due date for twelve months from the date EMC is opened. (This sets a reminder that the twelve-month EMC period will end and allow time for the CAO to send renewal forms and to decide on eligibility for other categories.)
The EMC renewal due date is set to the last day of the month.
Example: EMC starts 10/14/2011; the renewal date is set to 10/31/2012.
Important: A renewal for EMC is required at the end of the twelve-month EMC period.
Create an alert to take action if a budget group includes a child who will turn age 18 during the twelve-month EMC period.
Treat any medical insurance provided by an employer like any other third-party resource, and enter the information on the CIS and TPL files.
Updated February 14, 2012, Replacing March 28, 2008