If the CAO tracks the SAR form as complete, benefits will continue.
If the CAO tracks the SAR form as incomplete or does not track it at all, the system generates a SAR L/IN and suspends the case.
The CAO will review the SAR form. If it is complete and received by the due date, the CAO will: 7 CFR § 273.21(j)(1)
Track the SAR form as complete by the last day to track it.
Determine continued eligibility and benefit amount using the information on the SAR form.
Contact the household and record the contact results in the case record if the SAR form is complete but it shows a change that will affect benefits and verification of the change is not attached.
Contact the household and record the contact results in the case record if the SAR form is complete but the information is incorrect or inconsistent with information provided or known by the CAO.
Mail a Confirming Notice to tell the household of any action taken, such as suspension, termination, or change in the benefit. The notice must include the reason for the action and be based on information reported on the SAR form. The household must receive the Confirming Notice no later than the next regular issuance date.
Return all original verification materials to the household.
Reminder: If the household also receives Medical Assistance, recompute eligibility using the reported changes.
When the CAO receives a SAR form after the SAR form due date on which all questions are answered completely and required verification is attached, the CAO will: 7 CFR § 273.21(j)
Track the SAR form as complete if it is received by the last day to track it and time permits tracking.
Determine continued eligibility and benefit amount using the information shown on the SAR form, and establish a new SAR period.
Reactivate, suspend, or terminate benefits.
Promptly mail a confirming notice to tell the household of any action taken, such as suspension, reinstatement, termination, or change. The notice must include the reason for the action and be based on information reported on the SAR form.
Return all original verification materials to the household.
Reminder: If the household also receives Medical Assistance, recompute eligibility using the reported changes.
When a SAR form is received before the due date but not all questions are answered completely or verification is not attached, the CAO will: 7 CFR § 273.21(j)(3)
Track the SAR form as incomplete before the last day to track it. (Do not hold it until missing information is received.)
Contact the household to clarify information. The system will automatically mail the L/IN.
If the household submits a completed SAR form or L/IN before the extended due date with required verification, determine continued eligibility and the benefit amount using the information on the form, and determine a new SAR period.
If the information is not received by the extended due date, determine good cause and record the decision in the case record. Reinstate the case if good cause is determined.
Mail a Confirming Notice to tell the household of any action taken, such as suspension, termination, or change. The notice must include the reason for the action and be based on information reported on the SAR form.
Return all original verification materials to the household.
Reminder: If the household also receives Medical Assistance, recompute eligibility using the reported changes.
When a SAR form is received after the SAR form due date but by the last day to track the SAR form and not all questions are answered or no verification is attached, the CAO will: 7 CFR § 273.21(j)(3)
Track the SAR form as incomplete, if time permits.
NOTE: The CFSAR system suspends benefits when the CAO either tracks the SAR form as incomplete or does not track the SAR form because the household did not turn in a completed form in time for the CAO to track it. The system will automatically send an L/IN to the household for completion.
Determine continued eligibility and benefit amount using the information provided if the household turns in either a complete SAR form or a complete L/IN by the extended due date, and establish a new SAR period. 7 CFR § 273.12(c)
Promptly mail a confirming notice to tell the household of any action taken, such as suspension, termination, or change. The notice must include the reason for the action and be based on information reported on the SAR form.
Reinstate benefits, if applicable.
Return all original verification materials to the household.
Reminder: If the household also receives Medical Assistance, recompute eligibility using the reported changes
Reissued March 1, 2012 , replacing September 30, 2008