A new application or renewal form is not required when an application is denied or when ongoing benefits are discontinued for reasons other than income, resources or failure to meet Job Search requirements and the client reapplies within 60 days of the application date for denials or within 60 days of the date of closing.
Determine whether another personal interview is required. Consider the following:
Period of time elapsed.
Number and types of changes in circumstances since the denial of benefits.
Reason for denial:
Whereabouts unknown (code 062).
Failure to provide required information (code 042).
Failure to apply for federal benefits (code 044).
Failure to reimburse a federal benefit (code 045).
Failure to supply proof of Social Security number (code 046).
Failure to keep an appointment (code 047).
Authorize benefits from the date eligibility is established (that is, when all eligibility factors are reviewed, required verification is provided, and rights and responsibilities are explained).
Authorize benefits back to original date of application.
For retroactive coverage, use the original date of application to establish the retroactive period.
For PD, authorize benefits effective the date all conditions of eligibility are verified.
If required information is provided by the 30th day, authorize benefits retroactive to the application filing date.
If required information is provided between the 31st and the 60th day, prorate benefits to the date required information is provided.
A new application form is not required if all of the following conditions are met:
The renewal form was completed but the recipient failed to complete the process because of pending information or verification.
Benefits were discontinued for reasons unrelated to income or resources.
Recipients completed the renewal process by providing the pending information or verification within 60 days of the budget closing.
Authorize benefits from the date eligibility is established (that is, when all eligibility factors are reviewed, required verification is provided, and rights and responsibilities are explained).
Review the most recent agreement of mutual responsibility (AMR). Update it as necessary, or complete a new AMR.
NOTE: When reopening Cash Assistance, evaluate whether a retroactive period of Medical Assistance must be authorized to cover medical services received since the date of the Cash Assistance closing.
Authorize Medical Assistance (including LTC) effective the day after the closure date.
If the renewal is completed before the end of the certification period and required information is provided by the 30th day, authorize benefits effective the day after the date of the SNAP closure.
If the renewal form is completed after the certification period has ended, follow the application process.
NOTE: Review the case for expedited benefits because of a break in service.
If benefits were discontinued before the renewal date, a new application form is not required if the person reapplies within 60 days from the date of closing for reasons unrelated to income, resources or failure to meet Job Search requirements. (See "At Application" above.)
Review all eligibility factors, and update or complete a new agreement of mutual responsibility (AMR) as necessary.
Authorize benefits from the date eligibility is established.
If benefits were discontinued before the renewal date, a new application form is not required if the person reapplies within 60 days from date of closing. (See "At Application" above.)
Authorize Medical Assistance (including LTC) effective the day after the date of discontinuance.
If benefits were discontinued before the renewal date, a new application form is not required if the person reapplies within 30 days from the date of closing.
If the SNAP certification period end date is within one to two months of the reopen date, reopen SNAP with non-continuous eligibility (NCE) and manually send a 10SP. Keep the original renewal date.
If cash assistance closes and the CAO does not have enough information to determine SNAP eligibility:
Send a request for clarification or verification; and
Send an Advance Notice (PA/FS 162A) if the household fails to respond.
The renewal date should remain the same as previously established on eCIS. Manually reset the date.
If eCIS does not allow the renewal date for cash to be manually reset, set a system or calendar alert as a reminder to send out a timely renewal packet.
Reissued January 12, 2023, replacing September 28, 2012