The CFSR system will suspend benefits when a client does not submit a complete SAR form before the last day for system override date. If a client does not provide a SAR form or an L/IN by the Extended Due Date, the CAO must take action to close the case. The L/IN provides the required notice of closure.
If there is no response to the L/IN, the CAO must record it in the case record and terminate the case.
If the case is later opened due to Good Cause, record why the case is being opened.
When the case is opened, data entry of the CFSR code will re-enroll the case in the CFSR system according to the earliest CFSR update deadline that can be met.
Reminder: If income or circumstances reported on the SAR form affect other benefits such as SNAP or MA, take any necessary action. If renewal and the SAR review are due in the same month, a completed SAR form or L/IN is not required.
The CAO must terminate a client’s benefits if the information shown on the SAR form or L/IN shows ineligibility expected to last for more than one month. Send a Confirming Notice to the client.
The client must submit a new application to reapply after benefits are terminated due to ineligibility or failure to provide information by the Extended Due Date. A new application is not required if Good Cause is established within the 30-day period after termination.
When TANF benefits end due to excess earned income, authorize NMP benefits without an application (PA 600) or an interview if the client meets all other requirements. See Chapter 185, Medical Benefits for Cash Recipients.
If the budget group is not eligible for extended NMP benefits, determine eligibility for regular NMP or MNO benefits. Authorize benefits without a PA 600 or an interview. Review the case information for SNAP eligibility.
The CAO may take action to prevent benefit suspension and to prevent the CFSR from automatically generating an L/IN. The CAO can act to prevent benefit suspension even if an L/IN has already been generated.
The CAO can prevent suspension when:
The client claims Good Cause;
the client appeals;
a CAO error occurs, causing delay in data entry for a complete SAR form; or
the CAO should have removed the budget from CFSR.
The CAO may prevent a suspension after the CAO SAR Form Deadline up to and including the Regular Cash Payment Deadline.
Supervisory approval is required to prevent a suspension.
The CAO must complete data entry to change the case record status when:
Good Cause is established (Code 6);
the client appeals (Code 7); or
the action to prevent the suspension is due to CAO error (Code 6).
If the suspension date has passed, reinstate with a One-Time Issuance (OTI) through Electronic Benefit Transfer (EBT) so that benefits are not delayed.
Reissued September 29, 2005, replacing September 27, 2005; Reviewed January 31, 2012