The following automated systems of information and verification are available:
State Data Exchange (SDX) which verifies Supplemental Security Income (SSI) benefits and other information, such as birth date and Social Security number
7 CFR § 273.2(f)(7)
Income Eligibility Verification System (IEVS) which verifies unemployment compensation (UC), SSI, and RSDI benefits and also gives information on earned income, private pensions, unearned income reported to the Internal Revenue Service (IRS), buy-in, deceased individuals, interstate match, and criminal history
7 CFR § 272.8
The CAO will use automated sources of information on a need-to-know basis without household consent. However, the worker will:
7 CFR § 273.2(f)(9)
Give the household the opportunity to provide other sources of verification if it disagrees with the automated information; and
Not delay timely authorization of benefits if automated sources are unavailable.
Complete information and instructions for use of IEVS are found on the intranet under "DHS Procedural Manual," using IEVS.
The IEVS data exchange may be used only to obtain information on applicants, recipients, and ineligible members whose income and resources are considered to determine household eligibility. (See Chapter 570, Appendix A)
7 CFR § 272.8(a)(1)
IEVS uses the applicant's or recipient's SSN to obtain income and resource information from the following sources:
Office of Workforce Development Wage file or UC file
7 CFR § 272.8(b)(1)(i)
SSA BENDEX Master Benefit Record (MBR) and BENDEX Earnings Reference File (ERF)
7 CFR § 272.8(a)(1)(ii)
IRS Unearned Income File
7 CFR § 272.8(a)(1)(iii)
SDX or SSI
7 CFR § 272.8(a)(1)(ii)
Buy-in file from the Centers for Medicare and Medicaid Services
Department of Health (DOH) file of deceased individuals, managed care plan (MCP) source file, and SSA death master file (DMF)
Cash assistance reporting information system for interstate matches through the Defense Manpower Data Center (DMDC)
Commonwealth Judicial Inquiry System (CJIS) database
Data exchange information is requested for each source by Central Office at regularly scheduled intervals. An individual, including any ineligible household member, will be included in the match request if his or her SSN appears in an active budget at the time of the request.
7 CFR § 272.8(a)(2)
NOTE: The SSN of an ineligible member is also included if that member is listed in the eCIS data base with an eligibility status code of DF, DS, or NM when deeming is required.
In addition to the scheduled exchanges, the CAO will initiate a request by completing an online "Information Request" transaction at the following times:
At pre-screen to obtain information on applicants
When a new household member is added
As needed between the scheduled exchanges, , for updates on recipients
The CAO will review all information available from data exchanges at the time of application, the SAR review, and renewal and compare it to case record information. The CAO must act on "new" information identified by the system within 45 days of the posting of the information to IEVS.
7 CFR § 272.8(g)
Information provided by OES-UC, SSA BENDEX-MBR, SDX, and the buy-in file is considered "verified upon receipt" and will be used without further verification unless it conflicts with information provided by the household. (See Section 570.421.)
NOTE: The IRS unearned income is not considered "verified upon receipt," but it must be used without further verification unless it conflicts with information provided by the household.
Information from OES-WAGE, SSA, BENDEX-ERF, the buy-in file, DOH, SSA-DMF, PARIS, and CJIS are not considered verified upon receipt and requires further verification.
If IEVS information was not reported or conflicts with statements made by the household, the CAO will:
Send the Client Verification Request Form (PA 162-VR), allowing the household 10 calendar days to respond.
NOTE: For combination cases, SNAP benefits are not closed if the client fails to respond to the PA 162 VR for other programs.
Send an Advance Notice of Adverse Action to close if the household refuses or fails to cooperate within 10 days.
Request verification of income and resources from the appropriate third-party to determine if an overpayment has occurred.
Enter an online transaction to dispose of those matches that require action and disposition within 45 days.
Reissued March 1, 2012, replacing May 16, 2006