When controlled documents are not being used, the CAO will keep them in a locked storage cabinet or locked storage area. All documents must be in locked storage during lunch hours, breaks, and any other time there is no one in the work area.
The CAO will provide reasonable security when controlled documents are removed from the locked storage area and are maintained in other areas of the CAO.
The CAO follows these procedures for the storage and transfer of controlled documents to or from the locked storage area:
1. The Issuing Officer removes the controlled documents to be issued from the locked storage area.
2. The Issuing Officer records on the PW 418.1 or PW 418 the serial numbers of the controlled documents that are to be dispensed to the Issuing Clerk.
3. The Issuing Officer dispenses the controlled documents to the Issuing Clerk.
4. The Issuing Clerk returns unused controlled documents to the Issuing Officer at the end of the day.
5. The Issuing Officer checks the serial numbers of unused documents and records them on the PW 418.1 or PW 418.
6. The Issuing Officer returns unused controlled documents to the locked storage area.
Reviewed July 30, 2013