The Issuing Officer uses the following procedure when the CAO receives shipments of controlled documents:
1. Verify that the quantity and serial numbers of the documents received agree with the information on the shipping report section of the PW 28.1.
2. Report any discrepancies to DFPPM by email.
3. Record serial numbers of the documents received on the Issuing Officer’s Control Document Log (PW 418.1) or the Issuing Officer's PA 5A Temporary Medical Assistance ACCESS Card Record Log (PA 418).
4. Initial the PW 418.1 or PW 418 and have the Issuing Clerk initial the PW 418.1 or PW 418.
5. Put the controlled documents in locked storage with the PW 418.1 or PW 418.
6. Return the completed PW 28.1 to DFPPM by email within 5 days of receipt of ordered document.
Reviewed July 30, 2013